To write a proposal letter, follow these simple steps. Alongside our guidelines, we also offer proposal letter templates and examples.Learn how to a stellar project proposal. See the bets format, typical sections, best practices and even get a free template. All items should be addressed. You will find examples of the Letter of Intent in the Appendix. Any revisions to the Standard Contract should be in the Proposal Transmission Letter and shown in redline, as described above. 4.3. Sufficient and must be described in the proposal. Explain your proposed approach and how it will effectively address the identified problem or opportunity. Planning entitlements, design review, zoning and future development services.