Complete and submit the Leave of Absence Request as per the instructions in the link. Simply, click the "Leave of Absence Request" link to get started.If a student needs two or more consecutive semesters off, the student must submit a Leave Request prior to the start of the semester after a One Semester Leave. A sample letter approving a leave of absence under company policy. Provide all requested information. Fill out only Part A – Statement of Claimant and the appropriate section for bonding, care, or military assist. Application and Medical Certification Complete the Family Medical Leave Application and submit it to Human Resources as soon as you know you will need a leave. Download an application below, call (408) 758-3800 to get an application mailed or pick it up in one of our lobbies. I need advice on how to write a letter declining a position that I have previously accepted.