Department with the City of Santa Clara. Use this letter to convey information to a new employee about whom they will report to, job title, starting date and time, rate of pay and classification.Always make sure the negotiated changes are reflected in the offer letter before you sign. Other items to negotiate besides salary: Start date. How do I apply for a position with the City of Santa Clara? This manual is designed to assist hiring managers with appropriate hiring processes and Human Resources practices. The offer letter should provide details on the salary and pay periods. Attach copies of your pay stubs for the last two months and proof of any other income. Take a copy of your latest federal tax return to the court hearing.