See this sample letter for declining a job offer based on salary. Giving a timely response is the most polite.The quicker you respond, the quicker the employer can fill the role. Learn how to politely turn down a job offer with these tips and examples. Maintain a good relationship with the company while declining the offer. Check out our example of how to decline a job offer due to distance. Dear (Name), Thanks for offering me the role of (Job Title). Sample of letter to decline job offer. Example 1: When you've accepted another job. When you receive a verbal job offer, ask for a written offer letter so you can review the information carefully.