Use these sample letters for declining a job offer as a starting point to fill in your details. Giving a timely response is the most polite.The quicker you respond, the quicker the employer can fill the role. I'm sorry to say that your candidacy did not make it to the next round; we've had a very competitive pool for this position. 1. Let your employer know as soon as possible. Avoid letting your employer wait too long. Click on the job title, and then Apply, to complete the application. You can use Remove if you want to delete an application without completing it.