Employment Offer Letter Instructions. A sample letter offering a job contingent upon the results of a background check or other criteria.Fill in this template with the appropriate information for the proposed new employee and quickly craft an effective conditional offer of employment. Here, you'll find guidance on constructing and tailoring an employment offer letter template to align with your specific requirements. The following tips will help you prepare simple and effective offer letters that work best for your company's operating style and structure. An Employment Offer Letter provides the employer with an opportunity to formally make an employment offer to an employee in a clear and concise fashion. Hiring Manager: "Hello, ______, how are you? Have you just found the perfect job applicant for a job you are trying to fill and wondering what to do next? What is included in a job offer letter? Next you will contact the applicant and make a conditional offer of employment.