Employment Offer Letter Instructions. A job offer letter isn't a contract.It doesn't require a signature and, as you've experienced, a signature doesn't guarantee a job. We write your offer on state approved forms, and we prepare these forms for you to sign, based on your instructions and our guidance. On behalf of the University of Utah (department name), we would like to offer you the (job title) position (PRNXXXXXX) within our organization. The offer letter is usually sent out after either HR or the hiring manager calls the candidate to verbally offer them the job. As your employer, Utah State University, will have authority under immigration laws to request employment authorization on your behalf. Complete and submit an Offer in Compromise Request, form. TC-410. Conditions: Specify any conditions that must be met before a final agreement is signed. Please use a black pen to complete form.