It's perfectly okay to reply with, "Thank you for the offer. I really appreciate it.A sample letter offering a job contingent upon the results of a background check or other criteria. Let's look at how to extend verbal offers that will encourage candidates to accept the formal written job offers, stay legally compliant, and reduce churn. Include a clear, explicit acceptance of the job offer and a confirmation of your agreed-upon job title and start date. Employment Offer Letter Instructions. This type of letter verifies to the employer that you have accepted the job and the terms of the offer. Offer Letter (Recommended) – After a job offer has been made and accepted, an offer letter may be completed and given to the new hire. In the formal offer letter, provide comprehensive details about the position, compensation, benefits, and other pertinent terms. The candidate advises at the acceptance that there is a conflict which the company decided they cannot accept (start dates for example).