A polite, but factual letter stating the reasons why you are declining the offer. If the salary offer is too low, say so.Giving a timely response is the most polite. The quicker you respond, the quicker the employer can fill the role. This blog post will teach you how to turn down a job offer with 15 examples and templates that will make declining a job offer an ease. In this article, we outline the steps to write a rejection letter and provide an example to help you craft your own. 1. Let your employer know as soon as possible. Avoid letting your employer wait too long. Declining an accepted job offer is a tough situation. Here's the how-to guide on how to decline a job offer you already accepted.