Take note of the details of the offer, as specified in your offer letter, and respond appropriately. Download Virginia Employment Acceptance Letter template, modify and send for signing using BoloForms Signature.I received a tentative offer letter in June for a position a VA hospital. I did all the stuff (vetpro, security clearance, drug screen etc). Employment Offer Letter Instructions. The lender asked for an offer letter, and said the job Offer that I accepted on is too contingent to use. HR says they don't know, but are going to ask payroll. Explain that you accepted a job offer, that the acceptance was in writing, and say who sent you the offer. In Virginia, offer letters are usually enough. Include a space where the potential employee can sign and date the letter to signify their acceptance.