Employment Offer Letter Instructions. Take note of the details of the offer, as specified in your offer letter, and respond appropriately.In Virginia, offer letters are usually enough. The first thing you should put on your job acceptance letter is the date. Include it underneath the header close to the top of your letter. In the formal offer letter, provide comprehensive details about the position, compensation, benefits, and other pertinent terms. Need help drafting a job offer letter? I received a tentative offer letter in June for a position a VA hospital. I did all the stuff (vetpro, security clearance, drug screen etc). Explain that you accepted a job offer, that the acceptance was in writing, and say who sent you the offer.