Need help drafting a job offer letter? As we discussed on the phone, I am very pleased to accept the position of Marketing Manger with Smithfield Pottery.Employment Offer Letter Instructions. This position is in the (Agency Name), located at (Complete Worksite Address). Please note that the following letter is one the department or hiring units must use to meet contract requirements. The starting paragraph should always begin with your acceptance of the job offer letter. It is a pleasure to inform you that the Department of ____ has recommended your appointment at the rank of ____, effective ____.