Learn how to write the perfect job offer letter email with this example and template. You are required to complete and return this form to (Name of Employing Agency Representative), at (email address) before your start date.There is very little legal binding in a job offer. You should include the name of your company in the subject line of your email in less than 50 characters. Generate a Job Offer Letter. For employers to generate a letter to a prospective employee. Attached is the full job description for your reference. If you decide to accept the job offer, it's advisable to communicate your acceptance in writing using an employment acceptance letter. Try to put yourself in the prospective employer's position: What would you want to know about a candidate for this particular job? In a letter of inquiry, ask about the possibility of an opening – don't assume the employer will contact you.