Fill in the highlighted sections and edit the letter to meet the needs and requirements of the department or the individual to whom the offer is being made. SAA has developed some appointment letter templates that can be used to inform employees of their new position, salary increase, or new appointment status.Learn how to write the perfect job offer letter email with this example and template. Learn what to include in a job offer letter and use our ready made template. If you send a letter accepting the offer, you indicate your willingness to work, but it is not really binding in the sense you seem to be thinking of.