State your primary reason for declining and then offer a simple thank you. Want help formatting your letter?It's a type of fraud that some recruiters don't see as harmful. Decline a job offer politely with our job offer rejection letter template. Say no gracefully and maintain a positive relationship. I'm sorry to say that your candidacy did not make it to the next round; we've had a very competitive pool for this position. Giving a timely response is the most polite. The quicker you respond, the quicker the employer can fill the role. We have a few simple rules when rejecting a job offer: be respectful and appreciative, lead with politeness, be true to yourself.