In this article, we'll show you how to write a refund request letter template that not only grabs attention but also persuades companies to act in your favor. The letter should be clear and concise, giving details as to how, where, when, and what, the employee needs to return.A claim for refund is a request for reimbursement of amounts previously paid. Generally, if you have paid your balance in full you will file a formal claim. I am writing this letter to request a full refund for the clothes I ordered from your store. To access the forms below, you will need Adobe Acrobat Reader. A claim for refund is a request for reimbursement of amounts previously paid. Generally, if you have paid your balance in full you will file a formal claim. Fill out the enclosed Claim for Refund Application completely. I am writing this letter to request a full refund for the clothes I ordered from your store.