Attach a copy of the permit, payment receipt, and any other documentation that will aid in the decision. In this article, we'll show you how to write a refund request letter template that not only grabs attention but also persuades companies to act in your favor.Refund Claim (Required), Click on the Refund Claim tab and fill out this section completely. First you write your lawyer a brief letter requesting a refund and an accounting of any services and expenses he believes he deserves to be paid for. Acknowledgment and Apology. Need to write a strong Demand Letter for payment Phoenix? A guide on how to ask for a refund and get your money back, including sample request for refund letters. Accurately complete the Refund Exception Appeal Form. 2. What should be included in a Refund Demand Letter? Thank you for reaching out to us.