Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan. All meetings of the members' association and the board of directors, and any regularly scheduled committee meetings, are open to all members of the association.All homeowners are entitled to get access to any nonconfidential association record within 10 business days of a written request for those records. All homeowners associations must host a meeting once a year within the state. The annual meeting is where the board positions are filled. Proper notice of meetings must be given to all homeowners, often in the form of mailed notices or posted announcements. Generally, the notice of the annual meeting should include the time and date of the meeting as well as the place.