Write the email body: Reference the meeting minutes to populate agenda items, summaries for each and any related action items. In this blog, we will cover how to write an effective email for sending minutes of meetings and sharing example emails.The Chair needs to be listed first. I use the meeting agenda as a fill in the blank, take attendance, then use bullet points to keep shorthand notes of who said what. In this guide, we will dive deep into what meeting minutes are, why they are important, and how to take minutes in a meeting. Meeting Minutes WHS Committee for Frank's Cooking Co-op. In this article, we cover how to write meeting minutes and guide you through the ins and outs of recording them. A meeting recap refers to a summary of a meeting and includes all important topics, talking points, and other aspects covered during a session. Would you be open to a quick 15minute call in the coming weeks? The first few sentences of the email's body should highlight important discussions covered in the meeting.