See Form 202 (Word 152kb, PDF 142kb). Board meeting minutes serve as legal protection for your nonprofit organization.Master meeting taking with this nonprofit meeting minutes template. Learn exactly how to keep track of the discussion and what to avoid. Digital Audio of City Council meetings are available from the City Secretary's Office. The audio, (in MP3 format), may be heard online, downloaded or purchased. Prepare a template based on the meeting agenda. This comprehensive guide will help you navigate the process, from assembling a dedicated board of directors to obtaining Texas 501(c)(3) status.