The Dallas City Council agenda is prepared under the direction of the City Manager. It is my sincere hope that this handbook will make it easier for public officials and citizens to understand and comply with the Texas Open.New To Writing Meeting Minutes? 32 votes, 49 comments. Hi everyone, just looking for advice and maybe commiserations. Learn all about how to write minutes of a formal meeting and see detailed examples of meeting minutes in this comprehensive guide. Sec. 551.001. DEFINITIONS. In this chapter: (1) "Closed meeting" means a meeting to which the public does not have access. Minutes provide a written summary of the key information, discussion, and actions taken at a board of directors meeting.