Fill out the form to access a sample of Practical Guidance. General Meeting Information: Our template includes spaces to list the corporation's name, meeting date, and location.A form of notice and agenda of an annual meeting of the shareholders of a Georgia corporation. The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting. Date, time, and location of the meeting. Type of meeting (e.g. A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.