Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. The EPC Commission meetings are held four times a year.See currently scheduled meetings. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. The Hillsborough City Council holds its regular meetings on the second Monday of each month at PM in the Council Chambers at Town Hall. Reimbursement Tracking Form, both in Microsoft Excel format. Prior board and committee agendas and minutes can be found in the Archive Center. MOTION BY Lamar Proctor to approve the Meeting Minutes and Notes. The meeting minutes are due within five (5) working days of attending the meeting. •.