AGMs are mandatory events for private and public companies and require a notice period of at least 21 days. From keeping board meeting minutes to ensuring conversations remain on topic, here are some tips on how to host an annual shareholder meeting.Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings. Listed below are the meetings for Request for Proposal (RFP), Request for Quote (RFQ), Request for Professional Services (RPS), and Invitation to Bid (ITB). How to run a shareholder meeting, including topics to discuss, what to vote on, who must be present and when to hold the required annual meeting. The fastest way to apply is through DisasterAssistance.gov. Businesses in the private sector. Fill out the form below to receive more information on our Rate Structures: First Name(Required). Last Name(Required). Company. Email(Required). Committed to the financial health of our customers and communities.