Office of Business Opportunity. Documents and Forms.Anyone attending the meeting to speak before the Commission must sign up on a designated form located at the entrance to the Council Chamber on the meeting day. Isn't it unethical or illegal to produce minutes retroactively? Is there a legal requirement backing up what they're requesting? Meeting minutes can be written in many ways, and there are several formats that can be used when preparing meeting minutes. Follow our step-by-step guide. Yes. Certificates of formation can be filed online through SOSDirect 24 hours a day, 7 days a week.