Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings. A successful shareholder meeting is built on a wellcrafted plan.The first step is to determine the date, time, and location for the meeting. What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. Fill out the contact form or call us at (408) 436-0789 to schedule your free consultation. Stockholders of ______. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. Will hold a Special Meeting of Shareholders on May 8, 2009 beginning at am, local time, at the company's offices.