You should include the reason for the meeting, what it was about and where and when it was held. It is important to include a list of the attendees.MeetingKing provides a number of standard meeting minutes templates that make it really easy to structure your meeting. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. What information do board meeting minutes contain? At every Board meeting, 15 minutes are set aside for public comments and questions about topics not on the agenda. I use the meeting agenda as a fill in the blank, take attendance, then use bullet points to keep shorthand notes of who said what. Notice of Board Meeting Announcement. Formal Action may be taken. Minutes are provided here for each meeting of the American Kennel Club Board of Directors.