You should include the reason for the meeting, what it was about and where and when it was held. It is important to include a list of the attendees.MeetingKing is the easiest way to create great meeting agenda, write professional meeting minutes and manage all your tasks and projects. Meeting minutes can be written in many ways, and there are several formats that can be used when preparing meeting minutes. Follow our step-by-step guide. The following is a guide and a Sample is included. Call meeting to order (who and at what time). Stephen King's Everything You Need to Know About Writing Successfully in Ten Minutes.