You should include the reason for the meeting, what it was about and where and when it was held. It is important to include a list of the attendees.What should be included in meeting minutes? Board meeting minutes record the board of director's actions and decisions. They serve as an official and legal record of nonprofit board meetings. Lesson: How to Write Agendas and Meeting Minutes. Timeframe: 60 minutes. Meeting minutes are a crucial part of the meeting process. TOPIC FUNCTIONAL SKILLS- MINUTES WRITING. Minutes Format ; Heading.