AGMs are mandatory events for private and public companies and require a notice period of at least 21 days. Shareholder meetings are a regulatory requirement, so both private and public companies must hold these meetings.Explore the procedures for holding shareholder meetings and voting on company matters in a Shareholders Agreement Part 7 of our 101 guide. You must meet specific corporate responsibilities to stay in good standing as an entity. One of them is to hold regular meetings, documented with minutes. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. A reporting company must comply with the SEC's proxy rules whenever its management submits proposals to shareholders that will be subject to a shareholder vote.