General Meeting Information: Our template includes spaces to list the corporation's name, meeting date, and location. Stockholders of ______.What does this term mean in concrete terms? ✓Shareholder's Meeting easily explained ✓Frequently asked questions ✓Swiss templates ✓Examples. The minutes should include corporation details like the name of the corporation and the names of the chairperson and secretary of the meeting. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. 1. General Discussion of the Condition of the Company. 2. Election of Directors. 3. Prepare supporting documents to verify identity (similar to the case of shareholders attending the meeting in person). 2. Fill out the contact form or call us at (408) 436-0789 to schedule your free consultation.