Will hold a Special Meeting of Shareholders on May 8, 2009 beginning at am, local time, at the company's offices. Free annual shareholder meeting minutes template.How to hold an annual shareholder meeting and document your corporate minutes. Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. Find answers to the most commonly asked questions about the open meeting law. Resolutions of the board of directors of a Massachusetts corporation relating to holding the corporation's annual shareholders' meeting. This booklet outlines the forms and procedures used in Massachusetts Town Meetings. This post is an excerpt from the report of the 2020 MultiStakeholder Working Group on Practices for Virtual Shareholder Meeting.