How to take notes of meetings: Here is a tutorial of how I write meeting notes. Telephone comments are limited to five (5) minutes and must address the agency's ability to comply with the Commission's standards.Information about absent voter ballot requests, downloading a paper application, or applying for an absent ballot online I use the meeting agenda as a fill in the blank, take attendance, then use bullet points to keep shorthand notes of who said what. An official website of the United States government. Here's how you know. Our Adoption Center works on a first-come, first-served basis. We do not place pets on hold. Michigan municipal minutes can be defined as: A written record of a meeting of a public body. Also known as the minutes of a meeting.