The agenda must include the time and place of the meeting and a list of all matters to be considered. Free first LLC minutes template to hold your initial LLC meeting.No gimmicks, no ads, just a free template to use for your LLC meeting minutes. Meeting minutes can be written in many ways, and there are several formats that can be used when preparing meeting minutes. Follow our step-by-step guide. I use the meeting agenda as a fill in the blank, take attendance, then use bullet points to keep shorthand notes of who said what. You can comment at the designated time as part of a public hearing or during agenda items on board, commission or City Council meeting agendas. Edit, sign, and share Minutes for Organizational Meeting - Minnesota - Minnesota online. Persons wishing to speak must complete a signup sheet prior to the start of the meeting. Give the sign-up sheet to any staff person.