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Minutes writing is the practice of recording the key discussions, decisions, and actions taken during a meeting or formal gathering.
Minutes writing ensures that all important information from a meeting is documented, allowing attendees to refer back to discussions, assignments, decisions, and deadlines. It also serves as an official record for legal and organizational purposes.
Minutes should include the date and time of the meeting, names of attendees, agenda items discussed, major points raised, decisions made, and any action items agreed upon.
Minutes should have a clear structure with headings for each agenda item, followed by a brief summary of discussions and actions taken. It is important to organize the information in a logical and easy-to-follow manner.
While it is important to maintain professionalism, using simple human words, idioms, and set phrases can make the minutes more accessible and easier to understand for all participants.
Typically, a designated person, such as a secretary or a dedicated note-taker, is responsible for writing the Minutes. However, in some cases, participants may take turns or delegate this task.
Taking attendance in the Minutes helps identify who participated in the meeting and allows for accurate representation of attendees. It also helps track who is responsible for specific actions or decisions.
No, Minutes should only record factual information, decisions, and action items. Personal opinions or biases should not be included to maintain objectivity and fairness.
Minutes should ideally be shared within a reasonable time frame following the meeting, typically within a few days, while the discussions and decisions are still fresh in everyone's minds.
Minutes themselves are not legally binding; however, they serve as formal documentation of discussions, decisions, and actions taken, which may have legal implications depending on the context.
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