Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.Date, time, and location of the meeting. Type of meeting (e.g. Here you'll fill in the exact date and time the annual shareholder meeting will take place every year. The documents on this page pertain to managing an existing Nevada Corporation or a Qualified Foreign (Non-Nevada) Corporation only. Meeting. Mailed. 30 Days. 14 Days. Meeting. Proposed. Budget. Adopted. Fill out the form to access a sample of Practical Guidance. Which form is used for annual registration with the Ombudsman?