The shareholder meeting may be held in North Carolina or at any place stated in the bylaws. Normally, is held at the corporation's principal office.In order to receive the automatic state extension, you MUST fill in the "Federal Extension" circle on page 1 of Form CD-401S. This guide will help you file formation documents, get tax identification numbers, and set up your company records. North Carolina Secretary of State Business Registration Preparing the Document and Attachments. (d) Directors are elected at the first annual shareholders' meeting and at each annual meeting thereafter unless their terms are staggered under G.S. 55-8-06. The process to file your annual reports online is simple.