In it, you'll see tips about writing meeting minutes, developing findings statements, and issuing board decisions. You'll even learn a bit about recordkeeping.Make sure you have a copy of the agenda—and bring extra copies, in the event the meeting chair forgets to bring them. 6. Create a seating chart. I take minutes for my job. Meeting Minutes. 2022. January 6, 2022 Community Board Meeting Minutes. 2021. Put all completed collection envelopes in the marked box at the front of the room! Please try to keep the meeting room and all other areas as clean as possible!