What should a meeting minutes email include? Include meeting date and agenda item number or off-agenda item.The CoC Board will review and vote on this agenda item via email or at the Sept. In this blog, we will cover how to write an effective email for sending minutes of meetings and sharing example emails. The day of the meeting. For all those present or absent and submitting reports, an email version is always helpful to the secretary so she does not have to rewrite it. All meetings will be streamed online. Past meetings can also be watched online. This can be done through an invitation in the mail, email, phone, or social media. Materials and schedule for December 14, 2023 Strategic Growth Council meeting.