Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. Download Meeting Template (Word).Speakers will have 2-minutes total for any matter not on the posted agenda. In-Person Public Comments. Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Council members introduced themselves and shared their background and interest in participating in the Council. The Delegate's meetings are held on the 3rd Saturday of each month, in a Online Format. Sign up for email alerts to receive automated meeting notifications.