Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. Click Video to listen to the meeting and view agenda documents.Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. The FileSubmit portal will accept up to 15 documents and one case per submission. Filing cut off time is :59 when filed electronically. Find Your Court Forms. Information regarding submission of public comments and meeting participation is available on the Clerk of the Board website. Advisory Community Meeting Participants. Meeting Format – Sample Agenda. Physical Meeting Location: SBCCD Boardroom.