I. Call to Order (on time, quorum met) The president stands, raps the gavel once and calls the meeting to order. Regular Personnel Commission meeting agendas are posted at least 72 hours prior to the meeting.The minutes summarized the key discussions and decisions from a parent-teacher meeting. It was announced that students must provide excuse letters for absences. Download our Free Sample Minutes of School PTA Meeting Template when creating post-meeting notes. SAMPLE SET OF MINUTES (adapted from Utah PTA Secretary Packet). UNION ELEMENTARY PTA General MEETING MINUTES.