While in the Chambers, please fill out a Request to Speak Form and submit it to the Clerk. San José State University.Lesson: How to Write Agendas and Meeting Minutes. Fill out the form below with your email address and first and last name. Audio recordings of the proceedings and approved official meeting minutes for all Board meetings are posted in the Minutes Archive. If you failed to attend a Business Meeting know that we do record the Meeting Minutes of every Business Meeting. The meeting agenda is posted on our online Board document management system 72 hours prior to a regular meeting.