Free first shareholder meeting minutes template for the organizational meeting of your new corporation. This policy establishes a systematic procedure for accepting and reviewing applications from persons interested in serving on Boards and Commissions.For rental of the San Jose Convention Center, see our Meetings page, which includes venue specs, service highlights and contact information. On December 11, 2018, the City of San José voted to adopt the Energy and Water Building Performance Ordinance (BPO). 1. Decide which GROUP Orientation Meeting you will go to.