Master meeting taking with this nonprofit meeting minutes template. Learn exactly how to keep track of the discussion and what to avoid.The purpose of this policy is to set forth the form and content of the Clerk of the Board's minutes which will fulfill the legal requirement that a "full and. Board meeting minutes serve as legal protection for your nonprofit organization. Gov with the name of the event you are attending or would like to attend in the subject line. To address the Commission or Committee, the request to speak form will be available in person. To book a meeting room, please fill out the Meeting Room Application and submit the completed form to the Event Services office. Gallery. 01. While in the Chambers, please fill out a Request to Speak Form and submit it to the Clerk. The City of San José offers exemptions for specific types of businesses. Address the Committee on any item not listed on the agenda should complete a.