We're going to cover the 12 items that stockholders have been asked to vote on as well as any other matters that have been properly presented. Corporations typically hold several required formal meetings each year.The exact requirements vary depending on state laws and your corporation's bylaws. Will hold a Special Meeting of Shareholders on May 8, 2009 beginning at am, local time, at the company's offices. Here are the tough questions shareholders should ask at the annual shareholders meeting to make their attendance a useful investment of time. Free first shareholder meeting minutes template for the organizational meeting of your new corporation. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission.