Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes.Minutes of Shareholders' Meetings record the decisions made during a shareholders' meeting. Annual Meeting of Shareholders Utah corporations must hold meetings of shareholders annually, at the time and date stated in the by-laws. Date, time, and location of the meeting. Type of meeting (e.g. Our lawyer-drafted, Utah-specific corporate bylaws template makes it easy to craft bylaws for your corporation.