A corporation shall hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws. This guide will help you file formation documents, get tax identification numbers, and set up your company records.Virginia Corporate Bylaws create the policies and procedures for your corporation. Our free, attorney-drafted template can get you started. The initial Board of Directors shall hold office until the first annual meeting of shareholders and until their successors have been elected and qualified. Virginia articles of incorporation are filed to create a corporation. This guide provides instructions and tips when preparing and filing this legal document.