Be direct and to the point and, in the first sentence, acknowledge the receipt of their letter of resignation and formally accept it. ♢ Completely fill out the Release of Medical Information.♢ Once you have completed the above, make copies for yourself (optional) and. The presiding judge of the Court of Common Pleas will be selected under the terms and conditions as set forth. In the next paragraph, state the date when the employment will officially end. If OHC has requested to review the records, the District will complete a certificate of records disposal and. Applicant workshops in the upcoming months.