This job aid describes the process for submitting your resignation letter. Fill out the requested information and click Submit.Enter Employee name in the field below and select . 4. Select Edit icon to complete each section of the Termination form. Under the Texas Education Code, contract employees are required to resign no later than 45 days before the first day of instruction for the school year. The process to resign is the same for employees on leave. You must complete and submit a Notice of Separation via Oracle. This sample resignation letter is available for use on UpCounsel. It must include the current date, the last day of employment, notification of resignation, and a formal sign-off. General Policy Any non-teaching employee may terminate or be terminated from employment with UTD in one of the following ways: resignation, .